ࡱ> c xbjbj ffkCn n 4hdlla0<<(ddd& ///////$25/Q/ddH0JJJddd/J/JJ,.d]qJ-/100a0-6J6(.6.J//Ja06n :  POLICY AND PROCEDURE Procedure: Mandatory Reporting and Child Protection Policy Policy No.: 4.27 Department: Business Affairs Contact: Director of Environmental Health, Safety, and Security Policy 鶹ӰԺ is committed to maintaining a supportive and safe educational environment, one which seeks to enhance the well-being of all members of the 鶹ӰԺ community, which includes creating a secure environment for children who may participate in 鶹ӰԺ programs or activities, or be present at 鶹ӰԺ facilities or events. The 鶹ӰԺ procedures for the protection of children are intended for the protection of all children who participate in 鶹ӰԺ events or activities for children, or who are 鶹ӰԺ students. 鶹ӰԺ performs due diligence by requiring a comprehensive background check for all new employees hired into administrative and teaching faculty positions and current administrative and teaching faculty who through the normal course of their employment work in a Level 2 childrens program. The State of Nevada requires that all new classified employees have a background check post offer. Procedures 1.0 Public Events and VenuesChildren are permitted at events and venues open to the public on 鶹ӰԺ property. 鶹ӰԺ reserves the right to determine whether selected events or venues are appropriate for unescorted or unsupervised children. 2.0 DefinitionsChildrens program or activity involving children means any activity or program sponsored by 鶹ӰԺ that is specifically intended to involve children, regardless of where it takes place and a program or activity for children sponsored by outside persons or entities which is permitted to take place at university facilities, including entire buildings or parts of buildings, which children are encouraged to use. The 鶹ӰԺs credit or non-credit classes, which are not marketed or promoted for children, are not childrens programs. Program or Activity does not include events (such as concerts, plays, sporting events) or facilities (such as the caf or bookstore) that are open to the public. Programs or Activities also does not include academic classes in which 鶹ӰԺ college students are enrolled, residence dorms or college activities in which enrolled students engage. Level 1 childrens program means a childrens program, which is less than 1 day and does not occur on a reoccurring basis within one year or where the parent of the child or person designated by a parent accompanies a child for substantially the entire time. Examples of such programs are Bring your son/daughter to work day and campus tours Level 2 childrens program is any childrens program that does not meet the criteria of a Level 1 childrens program. Examples of such programs are classes designated as dual enrollment credit classes, Kids College, Shoshone Language summer camp, Youth Karate or other seasonal programs designed for children, and specific computer laboratories, which children are, encouraged to use rather than other laboratories. Child or is any person under the age of 18, or, if in high school, until graduation from high school. This includes children under the age of 18 who are registered as students at 鶹ӰԺ. The terms child, minor and children are used synonymously in this policy. Volunteer means any individual who is working at an institution pursuant to a volunteer agreement approved by the institutions general counsel. Volunteer does not include a parent or guardian of a child under this policy. Parents or guardians shall be supervised by the appropriate 鶹ӰԺ personnel, or the person(s) directing the program, during their participation in the 鶹ӰԺ sponsored or approved programs and activities. Faculty means any individual, whether compensated or not, who teaches any class or program, both for credit or through continuing education. Employee means any person, including faculty, classified staff, letter of appointment or student employee, who are employed at 鶹ӰԺ or by NSHE. It also includes employees of companies, agencies, and other entities formally housed in 鶹ӰԺ buildings and employees of companies contracted to provide food services and other services. Child Abuse or Neglect is defined in accordance with the provisions of NRS 432.020 NRS 432.150, including but not limited to: Physical injury of a non-accidental nature; Mental injury; Sexual abuse, Sexual exploitation, and Negligent treatment or maltreatment of a child caused or allowed by a person responsible for the welfare of the child under circumstances which indicate that the childs health or welfare is harmed or threatened with harm. Reasonable Cause means those facts and circumstances which would cause a reasonable person to suspect that child abuse or neglect may have occurred. 3.0 Inventory all Childrens ProgramsIn March of every year, the Vice President for Business Affairs and Vice President for Student Services (VPBA & VPSS) shall inventory all childrens programs intended to be held in the calendar year and determine the level of each program. The VPBA & VPSS shall provide the President and Director of Environmental Health, Safety & Security a list of all childrens programs and the designated level of that program. After that inventory has occurred, any 鶹ӰԺ employee proposing to establish a childrens program shall notify the VPBA & VPSS at least 60 days before the childrens program begins. The VPBA & VPSS may shorten this period of time upon request of the 鶹ӰԺ employee. The VPBA & VPSS shall review the program to determine if it meets the criteria of a childrens program and, if it does, designate the level of the program and require the procedures applicable to that level. The VPBA & VPSS shall notify the President and Director of Environmental Health, Safety & Security of any additional childrens program designated after March 1st. Upon completion of the yearly inventory, the Director of Environmental Health, Safety and Security will forward a copy of the report to the AVP and Chief of University Police Services for the northern campuses. 4.0 Background ChecksAny employee, volunteer, or faculty of the institution who works in any Level 2 childrens program shall complete a comprehensive background check. The institution shall receive the results of the background check, which should be submitted to the Human Resources office and shall apply the same criteria for working in a Level 2 childrens program as is used for working the in the institutions Mark H. Dawson Child and Family Center. 鶹ӰԺ shall pay the cost of the comprehensive background check. At least one person who has completed and passed a comprehensive background check of shall supervise a Level 1 childrens program. 鶹ӰԺ shall conduct a comprehensive background check every five years on any employee working in a level 2 childrens program or supervising a level 1 program and review it in the same manner as initially required. This includes all 鶹ӰԺ Faculty, both Academic and Administrative. The VPBA or VPSS may identify any program, activity or facility that incidentally involves children and does not meet the definition of a childrens program of this procedure and establish written procedures for the protection of children participating in that program which may include a background check for one or more employees working in that program. The comprehensive background checks will be reviewed for convictions of the crimes listed below. Following the guidelines of the Nevada Department of Health and Human Services and, Child Care Licensing Program, and NRS 432A.170, should a conviction appear on the background check in one of the following eight categories an employee, may be suspended, terminated or disqualified from employment/FFN participation, and/or licensure based on the finding of the criminal review consistent with applicable laws and regulations or on the findings of the Child Abuse and Neglect System. The employee may review and challenge the accuracy of any and all criminal history records. All requests for a challenge shall be submitted, in writing, to the Director of Environmental Health, Safety and Security, the Vice President for their respective division and the Vice President for Business Affairs. The comprehensive background checks will be reviewed for convictions of the crimes listed below and for the time period noted, if applicable. (a) Murder, voluntary manslaughter or mayhem; (b) Any other felony involving the use of a firearm or other deadly weapon; (c) Assault with intent to kill or to commit sexual assault or mayhem; (d) Sexual assault, statutory sexual seduction, incest, lewdness, indecent exposure or any other sexually related crime; (e) Abuse or neglect of a child or contributory delinquency; (f) A violation of any federal or state law regulating the possession, distribution or use of any controlled substance or any dangerous drug as defined in chapter 454 of NRS; (g) Abuse, neglect, exploitation or isolation of older persons or vulnerable persons, including, without limitation, a violation of any provision of NRS 200.5091 to 200.50995, inclusive, or a law of any other jurisdiction that prohibits the same or similar conduct; or (h) Any offense involving fraud, theft, embezzlement, burglary, robbery, fraudulent conversion or misappropriation of property within the immediately preceding 7 years. 4.1 Registered Sex Offenders. No registered sex offender may participate in any childrens program in any way. An individual registering as a sex offender with the 鶹ӰԺ security department or office of the VPSS shall disclose the name and address of the agency responsible for supervision of the sex offender, if there is one, to 鶹ӰԺ at the time of registering. All registered sex offenders must maintain a current registration with the law enforcement agency serving that campus or center within 48 hours of arrival to the campus. Within 30 days of a person registering as a sex offender with 鶹ӰԺ, the 鶹ӰԺ security department shall mail written notice to the agency supervising any person registered with 鶹ӰԺ as a sex offender of all of the institutions level 2 childrens programs and the approximate locations of those programs within the institution. The 鶹ӰԺ Director of Environmental Health, Safety & Security shall review the class schedule of every registered sex offender to determine if the classes are held near any level 2 childrens program. If the classes are held near any level 2 childrens program, 鶹ӰԺ Director of Environmental Health, Safety & Security shall notify the VPSS of that fact and the VPSS shall take reasonable steps to reassign the registered sex offender to other classes or sections of the same class. 5.0 鶹ӰԺ Mandatory ReportingAnnually, and no later than October 15th of each year, the Director of Environmental Health, Safety and Security shall send to every full and part time employee of 鶹ӰԺ an e-mail with a link to the colleges procedure regarding mandatory reporting of child abuse for all college programs and activities that children under the age of 18 may be participating in. The Director of Environmental Health, Safety & Security will provide training for all persons designated as Campus Security Authorities. It is the policy of 鶹ӰԺ, that with limited exceptions for some custodial and grounds employees, all employees, student employees and student government officers are defined as Campus Security Authorities (CSA). A CSA who becomes aware of any crime must promptly report those crimes to College Security. All 鶹ӰԺ employees who have reasonable cause to believe that child abuse or neglect has occurred at a 鶹ӰԺ facility or during 鶹ӰԺ programs or activities, must report the suspected abuse or neglect to law enforcement or a child welfare agency as soon as possible and within 24 hours. There is no requirement that the reporting person have actual evidence of abuse, nor should any individual seek to investigate the matter for him/herself. When in doubt, always error on the side of the childs safety and make the report. Retaliation against any individual who makes a report of child abuse or neglect is prohibited. All children who participate in 鶹ӰԺ programs and activities involving children must be appropriately supervised at all times. A child must be immediately removed from a dangerous situation involving suspected child abuse or neglect or other inappropriate conduct, or conduct which presents a threat to the childs health and safety. Before the institution approves the use of a 鶹ӰԺ facility by any outside person or entity (applicant), the applicant shall state, in writing, whether or not the program or activity is a childrens program and the level of the childrens program, as defined in this policy. If it is a childrens program, 鶹ӰԺ shall provide a copy of this procedure and the NSHE policy regarding the protection of children and the applicant shall state in writing the person or entitys procedures for the protection of children. The VPBA or Designee shall review the information provided and may deny the applicant the use of a 鶹ӰԺ facility if the policies or procedures are inadequate. No approval of any room use request will be issued until after the VPBA or designee has reviewed all documents. 鶹ӰԺ shall identify all 鶹ӰԺ mandatory reporters of child abuse pursuant to NRS 432B.220-NRS 432B.250 and shall provide training materials regarding the mandatory reporter requirements upon initial hiring and at least every two years. 鶹ӰԺ shall provide a copy of the NSHE Child Protection Polices and the 鶹ӰԺ procedure to all employees who supervise or work in programs or activities involving children upon initial hiring and at least every two years. The NSHE Child Protection Polices and 鶹ӰԺs procedures shall be posted on the 鶹ӰԺ website with the Division of Child and Family Services toll-free number and/or other law enforcement telephone numbers to receive reports of child abuse or neglect. In the event of a report or complaint of child abuse or neglect, the President shall appoint an investigator who shall conduct an appropriate investigation of the incident(s) giving rise to the report or complaint and shall provide a confidential notice of such incident(s) to the Chancellor and Chair of the Board of Regents. Such investigation may be postponed by the President if it would interfere with any investigation by law enforcement or child protection agency. 6.0 Federal and Nevada Mandatory Reporting StatutesThe State of Nevada statute states, persons within their named professional or occupational capacities are required to be mandatory reporters of child abuse or neglect when identified within NRS 432B.220. Each person who knows or has reasonable cause to believe that a child has been abused or neglected shall report the abuse or neglect to an agency which provides child welfare services or to a law enforcement agency. NRS 432B.220, 4, defines mandatory reporters as (e) A social worker and an administrator, teacher, librarian or counselor of a school, (f) Any person who maintains or is employed by a facility or establishment that provides care for children, childrens camp or other public or private facility, institution or agency furnishing care to a child. (l) Any adult person who is employed by an entity that provides organized activities for children. If any person; faculty, staff, student or member of the campus community, has knowledge of a child (anyone under the age of 18 yrs.) who appears to be the victim of abuse or neglect, that has occurred at a 鶹ӰԺ facility or during 鶹ӰԺ programs or activities, the center director or Director of Environmental Health, Safety & Security should be notified immediately. Once the director has determined the basic facts of the situation, they will notify the Vice President for Student Services, Vice President for Academic Affairs or the Vice President for Business Affairs and the President. 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