ࡱ> 574[ >bjbjLL ."&b&b>dddddxxxx x&,$R #vdddCCCvddCCC:,%n4.F 0&.~#C~#%%0~#dU<CC&~#B *: Distance Education Committee Room Locations: Elko - 鶹ӰԺ HTC 123 and Pahrump - 鶹ӰԺ PVC 124 Meeting Minutes September 14, 2017 Committee Members in Attendance David Sexton, Jinho Jung, Robert Hannu, Kevin Seipp, Glenn Taylor, Ping Want Lisa Frazier, Susanne Bentley Committee Members brief introductions Review of current departmental proctoring policies and procedures. (Math and Science Policies, see below) Discussion of current math and science policies and voluntary implementation in both departments. Discussion of developing a form for proctor approval. Students would be required to fill out the form and provide official title, email and phone number of proposed proctor this would be the students responsibility if they are located outside of our service area. Discussion of the burdens of proctoring on faculty, staff, centers, and the ASC. Our successful growth in distance education puts a strain on all involved and these growing pains need to be addressed. Implementation Solutions Add staff to centrally coordinate proctoring Smarter Proctoring less expensive than hiring a coordinator, but would involve set-up and training Respondus Monitor - Require a WebCam in all courses with proctors, and use a program already embedded in WebCampus, requires faculty to monitor flags Proctor U requires faculty set-up, cost ranges from $15-$25, currently 鶹ӰԺ picks up these costs, but it is only used in extreme situations when students are in remote locations. Create our own online proctoring service via Cranium Caf. What next? Invite Center Directors to the next Distance Education meeting to get a sense of the impacts proctoring has on their staff. Additionally, at that meeting we will discuss the importance of proctoring. Next meeting, Thursday, September 28, 2017 at 11:00 to 12:15 鶹ӰԺ Math Department Academic Testing Policy for Online Courses To enhance academic integrity and academic honesty of online courses at 鶹ӰԺ, the Math Department supports proctors for online assessments. Students are required to take exams at a 鶹ӰԺ location (The Academic Success Center, Ely Campus, Winnemucca Campus, Pahrump Campus, etc) or at Nevada State High School under the supervision of a proctor. OR Online students outside of the 鶹ӰԺ service area may take exams under the supervision of an approved proctor. Approved proctor means those approved by the instructor for this course. Students are responsible for any and all costs incurred for proctoring. Approved proctors include: 1) public librarians, 2) principals, vice principals, teachers, and school counselors of public or private schools, 3) higher education testing centers, and 4) education officers at a military base. Family members, friends and coworkers are not acceptable proctors, even if they fit into a category described above. Students are responsible for setting up their own proctor and providing the necessary information to the instructor. Students will provide proctor information to their instructor a minimum of a week before an exam. Specific deadlines will be listed in the syllabus for the course. The exam dates are listed in the syllabus and schedule available on WebCampus. You are responsible for knowing what hours the exam will be available. In the rare cases where finding a live proctor presents a financial or logistical hardship for the student, the instructor may elect to use an online proctoring service. This should be used very infrequently and only in the most dire of circumstances. Science Department Academic Testing Policy (ATP) for Online Courses To enhance academic integrity and academic honesty of online courses at 鶹ӰԺ, the Science Department supports proctors for online assessments. 鶹ӰԺ Science instructors and professors have several options for implementing the ATP: The faculty member proctors his/her exams; The faculty member requires students to take exams at a 鶹ӰԺ location (The Academic Success Center, Ely Campus, Winnemucca Campus, Pahrump Campus, etc) under the supervision of a proctor; and Online students outside of the 鶹ӰԺ service area may take exams under the supervision of an approved proctor. Approved proctors include: 1) public librarians, 2) principals or vice principals of public or private schools, 3) higher education testing centers, and 4) education officers at a military base. Family members, friends and coworkers are not acceptable proctors, even if they fit into a category described above. Students are responsible for setting up their own proctor and providing the necessary information to the instructor. The 鶹ӰԺ Science Department recommends setting up proctors two weeks in advance of exams. 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