ࡱ> 463 _bjbjVV 4 <<_;f'''''C"6''RRR '',RRRV@'N* 4  0;@xy" Fy"y"`RR;y" : Budget and Facilities. This committee communicates the current budget status and process to the Faculty; designs, implements, and participates in a process ensuring full Faculty participation in budget preparation and disbursement; provides recommendations for the priority of capital expenditures; provides budgetary input into the College Master Plan; and distributes the funds accumulated through the Technology Fee. In addition, this committee receives input from staff, faculty, students and interested persons concerning the plans for or problems with proposed and/or existing campus buildings, parking, and landscaping. The Vice President for Administrative Services shall be an ex-officio member of this committee. Budget and Facilities Committee Equipment Submission Policies and Procedures All equipment request forms need to be filled out by the department chair or a designee. In the case of a division, each department in the division needs to submit their own equipment request form. All computer requests need to be coordinated through computer services. All IAV/ AV requests need to be coordinated through the Office of Classroom Technology. All equipment request forms need to be approved by the departments vice president or dean before submission to the Budget Committee. (This request was made by the Presidents Council.) The equipment requested should be listed in order of highest priority first on the equipment request form. Each piece of equipment requested needs to be accompanied by a statement on how the equipment will support the departments strategic plan and the continuous improvement of the program. Each piece of equipment requested needs to be accompanied by a statement on how the equipment will benefit the students, not the instructors. The submission deadline for equipment request forms is October 1st. No applications will be accepted after the deadline. Budget and Facilities Committee Equipment Allocation Policies and Procedures The requests will be reviewed and the committee will do a preliminary allocation list. If a question arises or clarification is needed, the committee chair will contact the department chair and request the chair to come to the second meeting to answer any questions. The second meeting date will be made public in Faculty Senate or by email. Any department chair or designee is welcome to come to this meeting to present the reasons for their requests in person. The final allocations will be prioritized and prepared to be presented at the Presidents Council. If an equipment request is held up in Presidents Council, the remaining equipment allocations will move forward for approval in Faculty Senate. If an equipment request is denied by the Presidents Council, the department will have the opportunity to submit a new request for equipment of similar value. Departments are required to purchase the equipment which has been requested and awarded. Any savings realized over the estimated and awarded amount will remain in the equipment account and will not be used to purchase additional items by the department. It will be reallocated by the committee per the priority list. Deadline for ordering equipment will be March 31st. Budget and Facilities Committee Building Review Policies and Procedures The committee will review proposed new construction and remodeling to verify that all exterior and interior designs are compatible with the present buildings. The committee will discuss requests or problems on a case by case basis as the need arises. The committee reserves the right to forward any issues to the Presidents Council if they feel it necessary.    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