ࡱ> -/, Ebjbj΀ 4E   -0]6X&^0-555$-5 : 鶹ӰԺ iNtegrate Meeting February 4, 2011 Minutes BHCR 2-3pm Present: Lynn Mahlberg, Scott Nielsen, Laura Smith, Marsha Holford, Tim Beasley, Lora McCarty, Andy Moore, Jodi Gerrits, Sandy Quijada, Anneta Sharples, Susanna Dorr, Sonja Sibert, DJ Smith, Mark Fraga, Keitha Donovan, Jan King, Cindy Hyslop, Dodi Bryant (SCS) and Renee Davis (SCS). R25- Connections to the interface have been established. Renee Davis recommended that we speak to Vicky at TMCC about the test scripts that they used. Admissions Admissions has received 29 applications for Fall 2011 and they are going through fine. Have a process now in place for search/match that will also set service indicators. Academic Advising Coding schemes for Associates and Certificates are done and now are working on Bachelors. Tested some of the audits and working on global limits. Will be meeting with the consultants on Tuesday and Wednesday next week and on Wednesday will be working on security. Class Schedule update Working with support staff as a group on Tuesday afternoons. Additional training for the centers will be conducted on 2/14 and 2/15. Communications Committee Requested additional phone lines for A&R to people to call for help with the new system Financial Aid Reviewed setup in test that came from IDP. Reviewing security roles, loaded ISRS for Fall 2011 in TST and reviewed Pell with Mindy. Will be loadings ISRS in PROD the week of Feb. 14th. Hershey Intital training was held this week. This software is more than just document imaging software. Andy will be contacting WNC and discussing how they implemented as 鶹ӰԺ would like to follow their implementation strategy. Student Financials Jeff from CCI was at 鶹ӰԺ this week. Developed many queries and QBUs for business processes and reviewed security roles for staff at the centers and the Controllers office. Student Records Working on BPGs and just about finished with integrated testing with enrollment. Next integrated testing will be with Student Financials. An issue has arisen with an in progress flag and there are 70,000 records at 鶹ӰԺ that are marked incorrectly. This can be reversed with a QBU which can handle 10,000 records at a time. Waiting on finalization of the process. Laura Smith is working on transfer credit conversion. Waiting for SCS to help with some security and access. Continue to do dual entry. Security & Technical New security form for all computer access. DJ will send it to the team and also place it out on the website. Portal The portal is now available at my.gbcnv.edu . This will be the website for the portal. However, do not distribute this out now as portal will not be ready for the general public until April. Need assistance on what should be on the faculty/staff login. Was able to successfully query schedule data from PS for Fall 2011. Will be working on the add/change/cancel form. Other The non-senate faculty senate iNtegrate committee will be dissolved as of 5/31/2011. The faculty center training that was provided was well attended and well received. Cindy, Linda and Sonja will be doing a training for support staff on faculty and student center on February 8th at 1pm in LUND 111. Cindy Hyslop mentioned that HTC 139 is a good classroom to use for training and currently isnt being utilized for classes that much. 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