ࡱ> wyv` ,.bjbjss 4d%uNNNNNNNb###8#j$LbO$$4$$$)))uOwOwOwOwOwOwO$PhJSON)*)*)^))ONN$$4O8,8,8,)|N$N$uO8,)uO8,8,6GNNUJ$$ P9j7m#*HuOO0OHS*ZS8UJSNUJ ))8,)))))OO+X)))O))))bbfD bbfbbbNNNNNN PROCEDURES FOR STUDENT RATINGS OF INSTRUCTION According to NSHE Code, students are to be provided with an opportunity to rate an instructors performance. All rating forms will be completed in the appropriate class context at a time designated by the full-time instructor, adjunct faculty, or by administrative staff. Preparing Course Packets Department support staff will prepare semester evaluation packets for each class offered in the department. The packets will include a course label attached on the bottom right corner of the packet envelope. The packet envelope will be of a kind that is permanently sealable (i.e., glue). Course information labels are provided by Academic Affairs using a download from SIS operations and distributed to support staff at all sites. Labels will be distributed to all sites during first week of class each semester. Based on student enrollment, support staff will insert the corresponding number of student rating forms in each packet. Support staff will insert one Faculty Information Form on top of the student rating forms for each class. Support staff will attach a copy of Directions to Faculty to the front of the envelope. The envelope should also include the support staffs contact information (name, office location, mailbox #, and phone #) for returning completed rating forms. Support staff are responsible for generating packets for courses that have different starting and ending dates other than regular semester dates. Administering the Rating Forms Full-Time Faculty Student rating forms will be administered to students in the classroom (regardless of type) on a day and time specified by the instructor. [Online ratings may be posted for an extended length of time to meet the needs of that delivery method.] If multiple campuses are involved, student rating forms will be completed at the time and day designated by the instructor. Facilitators and support staff are not responsible for ensuring the administration of rating forms; this is the instructors duty. Students are not allowed to complete rating forms prior to or after the designated time. Student rating forms should be administered during the 14th and 15th weeks of the semester. The faculty member will administer the student rating forms for all class contexts. The faculty member will choose the day and time when the rating forms will be completed and any support staff in the classroom will be informed at that time. Faculty will designate a volunteer to administer the rating form. Faculty and the designated student should make certain that all students know the call number of the course. It is very important that students write the correct call number in the space provided. Students should be informed that faculty will not have access to any completed student rating forms prior to grades being posted. The instructor will receive rating results after grades have been posted. Students must use a #2 pencil to complete the form. Rating forms are computer scanned and therefore should not be folded or stapled. Faculty must leave the room while students are completing rating forms. Students will be allowed 15-20 minutes to complete the rating forms. Prior to class or during the rating period, faculty must complete the Faculty Information Form. Once the rating forms are completed, the volunteer administrator or support staff will seal (permanent) the envelope, and then sign and date the flap. The faculty member may also sign and date the seal to ensure that the packet has been sealed in the classroom. Sealed packets will be delivered to department offices for further processing. Rating forms will be processed by IDEA and scores returned to the office of Institutional Research and Effectiveness (IRE). Rating results will be distributed to full-time faculty by Institutional Research and Effectiveness after all rating forms have been processed. The completed original student rating forms will be returned to full-time faculty. These originals are confidential and are only for the use of full-time faculty. For Interactive Video Classes Student ratings forms will be completed concurrently at all campuses for IAV classes. The instructor will specify the day and time that rating forms will be administered. Packets will be returned to appropriate departments for further processing. Student rating forms should be administered during the 14th and 15th weeks of the semester. Students will be allowed 15-20 minutes to complete the form. The faculty member will leave the classroom when the form is being completed. The instructor will complete the course information form while the students complete the rating form. The facilitator or designated student should collect the forms. The completed student rating forms and Faculty Information Form (completed by faculty) should be sealed (a permanent seal) in the original envelope in the classroom at the close of the student rating period. The student volunteer or facilitator will sign and date the sealed flap on the back of the envelope. Sealed packets should be deposited at a common collection point at each site. These packets may only be opened by Department Administrative staff. At end of each evaluation period, the site administrator will mail all sealed packets to Department Administrative staff. Department Administrative staff will correlate and check packets from IAV sites. ADJUNCT FACULTY Student rating forms should be administered during the 14th and 15th weeks of the semester. Adjunct faculty should be notified of these dates by letter, in person, or email. The adjunct-faculty member will administer the student rating forms for all class contexts. The faculty member will choose the day and time when the rating forms will be completed and any support staff in the classroom will be informed at that time. Adjunct-faculty will designate a volunteer to administer the rating form. Adjunct-faculty and the designated student should make certain that all students know the call number of the course. It is very important that students write the correct call number in the space provided. Rating forms will be distributed during the first or last 15-20 minutes of class. The instructor will leave the classroom and complete the Faculty Information Form while the students complete the rating forms. Students must use a #2 pencil to complete the form. Once the rating forms are completed, the volunteer administrator or support staff will seal the envelope and then sign and date the flap. The faculty member may also sign and date the seal to ensure that the packet has been sealed in the classroom. Sealed packets will be delivered to department offices for further processing. Rating forms are computer scanned and therefore should not be folded or stapled. Adjunct-faculty should make certain that all students know the call number of the course. It is very important that students write the correct call number in the space provided. Students should be informed that faculty will not have access to any completed student rating forms prior to grades being posted. The instructor will receive rating results after grades have been posted. Rating results will be distributed to adjunct faculty by the department support staff after chair/director reviewed and signed the results. Processing of Data and Delivery of Results As soon as the completed forms are received, department support staff should take the following steps: The department support staff will open the envelopes and check for completeness of the rating form administrative data. Make sure call numbers are correctly written on each form. Content of the rating forms is confidential and will not be discussed among staff. Remove the unused forms and return these to Institutional Research and Effectiveness for later use. Completed and checked rating forms should be placed back in the packet all facing the same direction. The Faculty Information Form must be placed on top of completed student rating forms. This packet should then be RESEALED using an address/mailing label signed by the Administrative Assistant. All rating forms must be returned to Office of Institutional Research and Effectiveness on, or prior to the 16th week. At the Office of Institutional Research and Effectiveness, rating forms are removed from envelopes and readied for shipment to IDEA. [IDEA requires forms out of envelopes] IDEA returns the forms to the Office of Institutional Research and Effectiveness and that office places forms and reports back into the original course packets. This office will then prepare department packets that will be picked up by department Administrative Assistants who will double check that full-time and adjunct faculty forms have been categorized by the correct department. For online courses, the Office of Institutional Research and Effectiveness will organize course rating forms by course and department and burn the data to a disk that will be delivered to department Administrative Assistants. Administrative Assistants will then deliver ALL course packets containing the IDEA report and the original rating forms to full-time faculty. For adjunct faculty, a copy of the IDEA report will be given to Department chairs for review. The original report and original data sheets will be delivered to adjunct faculty. File Maintenance/Confidentiality Files of evaluation forms in any stage of completion should be kept in a secure location at all times to ensure confidentiality.      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