ࡱ> DFCU@ w(bjbj ,8w nnnnnnnFFFF$jL2$~R~n  nn nn *:#,nn~ `UF O 0LYRN NnnnnNn F  l8 jF FGREAT BASIN COLLEGE PRESIDENTS COUNCIL July 23, 2003 PRESENT: Paul Killpatrick, Betty Elliott, Carl Diekhans, Lynn Mahlberg, Danny Gonzales, Frank Daniels, Summer Ehrmann GUESTS: Janie Moore, Cliff Ferry 1. Approval of Minutes The minutes of the Presidents Council Meeting on July 15 were approved. 2. Strategic Planning Paul Killpatrick reported that two more meetings were held, one in Winnemucca and the other in Elko. Another strategic planning meeting has been scheduled with Allied Health for next week. 3. ClassTracks Paul Killpatrick reported that we can purchase ClassTracks for a little less that $13,000, plus $2,500 per year for annual maintenance. ClassTracks can do an analysis of the schedule, but does not schedule the classes. 鶹ӰԺ can improve the efficiency of our scheduling by using ClassTracks to analyze the schedule by looking at room usage, faculty load, and whether we are meeting the needs of the degree programs. ClassTracks also creates course maps. Carl reported that the System is working on J2K, a program which will improve scheduling. ClassTracks and J2K are supposed to be compatible, but we will have to get that in writing. Presidents Council approved the purchase of ClassTracks. 4. Academic Calendar Betty Elliott presented and Presidents Council reviewed the Academic Calendar for the first two weeks that faculty return. Presidents Council recommended adding a session on hiring procedures and a session on health benefits. 5. Secretarial Support Janie Moore explained to Presidents Council some of the variances in the supervision of the department secretaries. One of the inconsistencies is that during the summer months when faculty are not present at the College, the support staff have no one to report to. In some instances, support staff have said they do not have enough to do, or that their supervisors did not give them projects to work on over the summer. Supervision during the summer is minimal. Another issue is that some faculty have not been trained regarding the classified employee evaluation process. Presidents Council agreed that during the summer months, support staff could report to the Office of the Vice President of Academic Affairs, and that the evaluations could be done by the supervisor and the Office of the Vice President for Academic Affairs. The State of Nevada requires additional training for Department Chairs supervising classified employees. Betty Elliott will solicit input from Faculty Senate and Department Chairs and report back to Administrative Council. 6. Welcome Back Betty Elliott proposed that Xavier prepare the whole meal for the Welcome Back Barbecue. The Welcome Back Meeting will be on Monday, August 11, at 11 a.m. Presidents Council agreed. 7. Memo of Understanding with TMCC Betty Elliott reported that 鶹ӰԺ has been working with TMCC on a collaborative program with TMCC for the BAS degree. Since the addition of Nevada State College, we are being told that each community college is to consult with Nevada State College first to see if they call fulfill their needs. TMCC is writing a memo of understanding between 鶹ӰԺ and NSC and provided a draft to Presidents Council for review. Betty will be the collection point for comments to bring back to Presidents Council. Paul reported that the Council of Presidents has had a series of meetings and stated the Chancellor recognizes NSC as the state college and that their service area is the entire state. The Chancellor wants to give NSC the right of first refusal to turn down a program that will serve outside a community colleges area. 8. UCCSN Nursing Summit Announcement Betty Elliott reported that the Chancellor has called for a Nursing Summit to be held on August 6 in Las Vegas. The System had promised the Chancellor that we would address the nursing shortage in the State of Nevada. This meeting will be to discuss our accountability. The meeting is for the academic VPs and Directors of Nursing at the various institutions. 9. Northwest Accreditation Presidents Council briefly discussed Northwests letter reaffirming 鶹ӰԺs accreditation at the associate level and extended to the baccalaureate level. This means that 鶹ӰԺ will have another focused evaluation visit in spring 2005. 10. Millennium Scholarship Advisory Board Betty Elliott requested a replacement for her spot on the Millennium Scholarship Advisory Committee. Lynn Mahlberg suggested Joan Williams. 11. Host Accounts Carl Diekhans reported that we need to develop more policy on our hosting. The host accounts use up most of 鶹ӰԺs investment income. Carl Diekhans will report back to Presidents Council with stricter guidelines. 12. Notaries Lynn Mahlberg presented statistics showing the need for additional notaries at 鶹ӰԺ. Currently, two people in Admissions and Records are notaries. She suggested that someone in HR become a notary, and PC also recommended that the Assistant to the President become a notary. 13. Status of Skywest Airlines Danny Gonzales reported that SkyWest is losing money. SkyWest is gaining back control of ticketing, scheduling, and inventory control. SkyWest met with local officials and community members and said that Elkos load factor is 53.9% and needs to be at 65% for flights going out of Elko. The community of Elko will be working with SkyWest on a strategic plan for increasing the load numbers. Danny will keep Presidents Council informed. 14. Strategic Planning Paul Killpatrick reported that 鶹ӰԺ will be hosting the BOR meeting in June, 2004. 鶹ӰԺ has been developing data for our strategic plan, which will be a five year plan for 03 to 08. We need to present this plan at the 2004 BOR meeting. We will also be doing separate plans for Ely and Winnemucca. The strategic plan would bring in parts of the Academic Master Plan and the Facilities Master Plan as well as other plans. The strategic plan would also address the recommendations of the accreditation report and what how the College plans on addressing those recommendations. Presidents Council has asked Cliff Ferry if he would be interested in putting all of these ideas and information into a living, flexible document that we can refer to for the next five year, and also help get us to the point where we are a data driven institution. Cliff will report back to Presidents Council. 15. Miscellaneous Paul Killpatrick reported that the System has requested a 鶹ӰԺ academic calendar for 2004/2005. When the Faculty Senate returns, this is one of the issues that will be discussed. Frank Daniels will report back in early fall as to what Faculty Senate has decided on the academic calendar. Paul Killpatrick reported that there would be some administrative changes. Danny Gonzaless title has changed to Deputy to the President, reporting to Paul Killpatrick and Betty Elliott. He will serve as the Colleges primary contact for economic diversification and facilitate the achievement of institutional goals. He will also facilitate consensus in a collegial environment and become more involved with strategic planning. Danny will also work directly with faculty to coordinate the development of new degrees and programs. He will coordinate the process of hiring new faculty, overseeing academic faculty, supervising occupational divisions, and articulation agreements. Garry Heberer will become the Dean of Institutional Effectiveness in charge of scheduling, grant writing, distance education, supervision of the open computer labs, developing and administering college perceptual data, and serving as the institution contact point for internal and external data requests. Summer Ehrmann is now the Managing Director of the Foundation, which more accurately reflects what she does for the Foundation. Danny Gonzales has scheduled a meeting with the Elko County School District Administration and Presidents Council. It will give 鶹ӰԺ and ECSD an opportunity to create new goals, and talk about our Academic Master Plan, strategic planning process, facilities, and partnerships. Paul Killpatrick reported that the budget finally passed, with Senator Marvel being the swing vote. Paul sent a letter of appreciation to Senator Marvel. We are funded at 84%. (56 ! # 2 7 I J K L \   . <  ! 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