ࡱ> OQNU@ .bjbj (D&D D D 8| $ , h    6 8 8 8 8 8 8 $"Rq$~\  \  4q ///   6 /6 /d/Vr@ Pk/D   6 0 T$ $$$ :/   \ \ $ $%  GREAT BASIN COLLEGE PRESIDENTS COUNCIL August 31, 2004 PRESENT: Paul Killpatrick, Mike McFarlane, Carl Diekhans, Lynn Mahlberg, Erik Seastedt, John Rice, Kathy Schwandt, Summer Ehrmann GUESTS: Pat Loper, Karen Smith, Michelle Urain, Julie Smith, Cliff Ferry Approval of Minutes The minutes of the Presidents Council Meeting on August 17, 2004 were approved. Classified Council Update Pat Loper and Karen Smith, Classified Council Co-chairs gave Presidents Council an update on upcoming classified council events. Classified Council meetings have been scheduled for September 17, October 15, and November 19, all beginning at 11:00 a.m. in GTA 128. The Classified Co-chairs will be conducting the meetings from Winnemucca in September and from Battle Mountain in September, and possibly from Ely in November. The standing agenda items for these meetings are the treasurers report, committee reports (Hospitality, Grant-in-aid, Scholarship, Bylaws, and Facilities), introduction on new classified employees, old business, and new business. Presidents Council recommended that Erik Seastedt attend the next Classified Council meeting and that he will be acting as classified councils advocate. The Co-chairs thanked Presidents Council for encouraging supervisors to allow their classified employees to attend the meetings. The Classified Council Co-chairs will request feedback on how the summer hours worked and feedback on the new break room and report back to Presidents Council. Student Government Association Update Julie Smith, Student Advocate, reported that the SGA and faculty senate are working together to bring Stan Aiazzi and Dorothy Gallagher, who are both running for the Board of Regents, to campus for discussions. Some of the SGA activities and ongoing meetings are: the Recreation Room will be open to students free of charge every Wednesday at 11:00 a.m.; the Programming Board will meet every Monday at 12:30; SGA meetings will be every Friday at 12:30. The SGA meetings follow the Open Meeting Law guidelines. SGA is sponsoring a float for the Labor Day parade. The SGA sponsored Taco Feed on August 30 was a huge success, thanks to Caf X, who provided the food at cost. Michelle Urain, SGA President, reported that the SGA has cancelled two concerts because of the lack of the TULIP insurance. Carl Diekhans stated that there is now only one insurance company willing to do the underwriting for the insurance policy. He reported that although it is Board of Regents policy to have this insurance, we have been given some leniency in using our good judgment in allowing low risk events to occur on campus. John Rice suggested that Regent Howard Rosenberg, who is a great student advocate, be approached by a student organized group, to inform him of the hardships this restriction is causing the SGAs around the state. Michelle Urain will meet with members of Presidents Council and prepare a report for the next Nevada Student Government Association meeting in October. The SGA has had a 鶹ӰԺ logo watch designed and would like to do a market test with them. A discussion ensued about the possible locations to sell the watches. Carl Diekhans will talk with the bookstore to see if it is permissible to sell the watches at other locations on campus. Last year, the Italian charm bracelet with the 鶹ӰԺ logo had promising potential, but follow-up on a location to sell the bracelet did not happen. The possibility exists for a potential business incubator in this area. Ms. Urain recommended that as a way to recognize the 9/11 Anniversary, SGA could encourage voter registration as a patriotic theme. Ms. Urain reported that the Winnemucca campus is overcrowded because of the skyrocketing enrollments there. She attributed the high enrollments more younger students just out of high school and local mine layoffs. Summer Ehrmann attributed the high headcount in Winnemucca to the fact the foundation committee in Winnemucca spoke to every single high school graduate about 鶹ӰԺ and the opportunities that we provide. Ms. Urain will prepare a list of suggestions on how to address some of the problems she has encountered and forward the list to Presidents Council. Strategic Planning Action Plans Presidents Council continued the discussion of creating priorities and objectives from the Strategic Plan and creating an action plan for the most important objectives. There was a question about determining priorities when there is an overlap of involvement from each department. Those sorts of conflicts should be brought to Presidents council for dialog. After discussing parts of the strategic plan, Dr. Cliff Ferry requested that Presidents Council review their action plans and forward the action plans to him by September 14, 2004 so that he can present the information for review at the Presidents Council meeting on September 21. Travel Policy Carl Diekhans brought back the Travel Policy for further review. A change to the dinner leave time has been made. A traveler must leave before 5:00 p.m. to be eligible for the dinner per diem. The draft policy will be taken to faculty senate for a vote at their September 28 meeting and be brought back to Presidents Council for approval. Use of IAV Classrooms for Live Classes Carl Diekhans requested permission to use Interactive classrooms to conduct live classes for this semester, due to the shortage of classroom space. Presidents Council approved the request only if there is not an IAV class scheduled. 10 year Capital Needs Projection Carl Diekhans reported that he is the process of extending 鶹ӰԺs capital project list through 2017. He stated that the Community Fitness Center would come first on the list followed by the Fine Arts Building. Enrollment Management Proposal Lynn Mahlberg and John Rice presented the Marketing Proposal that was submitted by Paskill Stapleton & Lord. The proposal suggests that 鶹ӰԺ work towards three outcomes: 1) A thorough review and assessment of the planning, organization, and procedures that support the enrollment management and new student recruitment programs at 鶹ӰԺ; 2) An objective review of the marketing challenges and opportunities to determine how best to reach the 鶹ӰԺ service area market and various market segments to most effectively image and position the College and build the 鶹ӰԺ brand identity. 3) Developing a framework of recommendations around which the College can build a more fully integrated marketing and enrollment management program. Jeremy Lord, one of the consultants, has a practical approach and has given us some tools to use immediately. Mr. Lord knows that we are limited in our resources and can provide ideas on restructuring how we do business by using our current resources. The proposal is $9,500 plus travel. Presidents Council agreed to enter into an agreement with Paskill Stapleton & Lord. 鶹ӰԺ will send them the 鶹ӰԺ Fact book. A consultant will come to Elko and meet with 鶹ӰԺ in October, and we should have a report by November. RADD Report Access for Students Dr. Mike McFarlane requested that students be given access to their RADD reports. Lynn Mahlberg informed Presidents Council the new version of DARS (DARWIN) is coming online and should be thoroughly tested before giving students access. Location of Social Work Advising Computer Dr. McFarlane reported that a small area with a computer hook up to UNR is needed for the Bachelor of Social Work Advising. The only area that could be available for the advising would be the small office area outside of Gretchen Skivingtons office. New Faculty Needs being Met in a Timely Manner Dr. McFarlane requested that we think of how we can improve getting the necessary office furniture, computers, office space, and computer access to new hire in a timelier manner. Erik Seastedt stated that things such as computer access must go through the system office, so there is nothing that 鶹ӰԺ can do to speed that process up. Emergency Contact Information The Emergency Contact information names and phones numbers were reviewed and approved. Draft Marketing Plan John Rice requested that Presidents Council review the updated draft of the Marketing Plan, particularly the goals in realistic numbers. Please have any comments back to Mr. Rice by Friday, September 3. Miscellaneous Danny Gonzales informed Presidents Council of the need for adjuncts to have limited access to certain Student Information System (SIS) screens. Lynn Mahlberg agreed that something could probably be set up. President Killpatrick announced that since 鶹ӰԺ now has a Public Information Officer, it is necessary to reorganize some departments so that we can operate more efficiently. Effective September 1, 2004, Media Services and the Web Master will report directly to the Public Information Officer. Summer Ehrmann requested approval to purchase a grants search program. The Foundation and the 鶹ӰԺ Grants department usually split the cost. There is a discount if we purchase two years at one time. Presidents Council approved to purchase the grant search program for the two year price, splitting the cost with the Foundation. Ms. Ehrmann reported that the Foundation is selling tickets for a new raffle. Only 400 tickets will be sold at $100 each. The winner will receive $10,000. Second place will receive $2,500, and third place will receive $1,000. She reported that plans for the dinner dance are underway and will be held the last Friday in February. Ms. Ehrmann reported the Donald W. Reynolds donor wall must be completed soon. The wall will cost approximately $19,500 and is an obligation that we must honor. The bronze wall will be located on campus at the quiet garden. Sarah Sweetwater is the design artist. 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