ࡱ> >@=U@ bjbj (( 80hXXXXX $R~D DDXX4DXXD<JV)@XL BZi 0uTRpRR v   GREAT BASIN COLLEGE PRESIDENTS COUNCIL August 17, 2004 PRESENT: Carl Diekhans, Mike McFarlane, John Rice, Kathy Schwandt, Summer Ehrmann GUESTS: Cliff Ferry, Chris Mitchell Approval of Minutes The minutes of the Presidents Council meeting on August 10, 2004 were approved. Strategic Planning Action Plan Dr. Cliff Ferry asked that Presidents Council continue to work on their annual action plans for the strategic plan. Mardell Wilkins will email a sample form that can be used as an example. Parts of the strategic plan will need to be broken down into a yearly plan; therefore, he is asking that each area establish what the high priority objectives are, and then break those priorities down into annual plans Dr. Ferry is available for advice in creating the action plan to incorporate everything from equipment needs to classroom needs. Action plans need to be sent to Dr. Ferry for review. He is available to meet with at any time, should you need further assistance. Please have something prepared for Dr. Ferry by Friday, September 3. Dr. Ferry noted on a related matter that we will be preparing the accreditation report next spring, and accountability will be major part of that report. Documenting our objectives and having a timelines set up for each of those objectives will be favorable for accreditation purposes and is a step in the right direction. Shakespearean Project Presidents Council discussed sponsoring the Shakespearean in American Communities project. If approved, Chris Mitchell will be the project coordinator. She attended Presidents Council to answer questions. Chris Mitchell reported that a committee will be formed which would go through the 鶹ӰԺ Foundation for any donation requests. President Council agreed to sponsor the event provided that we are recognized as a major sponsor. Presidents Council gave permission to Chris Mitchell to coordinate the event because it will not interfere with her regular workload. Carl Diekhans said that the College can judiciously agree to have performances that are not high-risk and be covered under the TULIP insurance policy. Ms. Mitchell will inquire whether this national touring troupe has its own insurance coverage. If necessary, the troupe can be transported using 鶹ӰԺ vehicles, but only when a 鶹ӰԺ employee is driving. Should the event make money, all profits will be donated back to the Sierra Nevada Arts Council. Travel Policy Carl Diekhans reported that the 鶹ӰԺ Travel Policy meal reimbursement timeline is being updated to be less broad. The recommendations are as follows: Breakfast leave before 7:00 a.m. OR return after 9:00 a.m.; Lunch leave before 11:00 a.m. OR return after 2:00 p.m.; Dinner leave before 4:00 p.m. OR return after 7:00 p.m. Travelers who leave earlier than necessary for a meeting because of personal business or convenience may do so, but cannot claim meals and/or lodging during the personal business hours. This item will be brought back to Presidents Council for discussion on August 31, 2004. Committee Memberships Mike McFarlane requested further discussion and clarification on committee memberships. Presidents Council recommended that the TV Committee and the KNCC Committee be under marketing for now, and possibly be combined. There was discussion about the PIE Committee and its purpose. Presidents Council would like to recommend that the PIE Committee be disbanded and that the Director of Institutional Effectiveness, Garry Heberer, be responsible for disseminating information to the proper departments. Presidents Council voted to eliminate the PIE committee. Some committee clarifications: the HTC Committee determines who gets what rooms in the High Tech Center and works closely with the Elko County School District in coordinating needs. We need to keep this committee under Carl Diekhans. The Grants committee is an ad hoc committee that assists Jeannie Rosenthal in particular grant preparations and needs to be kept. Fair Labor Act Update Erik Seastedt reported that he will be meeting with employees who are affected by the Fair Labor Act and their supervisors on Monday to discuss the change in their position. He will be explaining that their position in now eligible for an additional benefit of earning comp time. This change will go into effect on Monday, August 23, 2004. Miscellaneous Danny Gonzales received a quote for the Welcome Back Barbeque. His office will look into ways of reducing this cost. Erik Seastedt reported that he has been looking into the Open Meeting Laws and said the Presidents Council is being conducted in the proper manner. Mr. Seastedt reported that the UCCSN identification cards will have employee photos on them this year. Employees without a photo on file will be contacted by Media Services to get a photo taken. There is a potential that these identification cards can ultimately be used for opening doors in a card lock system, or buying lunch at Caf X. 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